Saddle up: Employee Appreciation Picnic set for Aug. 1

Tuesday, July 16, 2019

Saddle up for the 2019 WVU Medicine Employee Appreciation Picnic, an annual celebration of WVU Medicine employees. This year’s theme is “Down on the Farm.” The night-shift event will be held from 12:30-3:30 a.m. Thursday, Aug. 1, and the day-shift event will take place from 10:30 a.m.-5 p.m. later in the day. Both events will be held at the west concourse of Milan Puskar Stadium.

Both the day- and night-shift events will include live entertainment, as well as games and a delicious menu of food, drinks, and desserts. New for this year, there will be a separate food line for those individuals who have dietary restrictions (look for the signs).

Employees are reminded to bring their ID badge for admission to the picnic and to be able to participate in drawings for prizes. Please keep in mind that admittance is only permitted once and the event is exclusive to WVU Medicine employees. To keep traffic flowing smoothly, the entrance and exit are at two separate locations. Please do not exit through the entrance. There will be signage indicating the exit location.

Below is a schedule of shuttle services for employee convenience:

  • A shuttle will run back and forth between the picnic location and entrance to J.W. Ruby Memorial Hospital for the duration of both the night-shift and day-shift events.
  • A shuttle will run between the picnic and Operations Support Center (ROC 2) for the duration of the day-shift event.
  • Shuttles will continue to run their normal schedule for off-campus parking.

Note: Picnic organizers encourage managers and supervisors to ensure coverage of their areas by increasing staffing on the day of the event so everyone has a chance to enjoy the event. The standard 30-minute lunch is not enough time to travel to and from the picnic and also enjoy the festivities.

Department/Group Tables

Employees will find plenty of activities and games provided by participating departments/teams. If your department, team, or group would like to participate, please CLICK HERE to fill out the application.


Managers and supervisors, if you would like the chance to sign up to volunteer at the picnic (for either shift), please CLICK HERE to pick your times. On the sign-up list, you will select from times and responsibilities that are available. For those who are volunteering, there will be a designated table as soon as you come through the entrance; please stop there first to check-in and get your responsibility details.

Raffle Prizes

Entry for the raffle prizes will be available to every WVU Medicine employee electronically the day of the picnic. For convenience, there will be stations at the picnic to make your selections. For those who are unable to attend the event, no worries. You can still enter to win a prize by clicking on the link that is sent out (on CONNECT and via email) the day before the event. Remember, the link will only be active from 12:30 a.m.- 6 p.m. Thursday, Aug. 1. There will be no early or late entries accepted.

Each employee will have three chances to select a prize. You can select the same prize more than once to increase your chances of winning; however, you will only be able to fill out the form ONE TIME. Prize selections can be changed but once the "submit" button is used, entries cannot be altered.

The winners will be selected and announced on CONNECT the following week; instructions for prize pick up will be sent to the winners.

For questions about the prize raffle, contact the Bravo! Program at (304) 598-6510

Donating Raffle Prizes

If your department or team is unable to participate in this year’s department/group tables but would like to donate a raffle prize or gift basket, please CLICK HERE to fill out the form. Please deliver all donations to:

The Bravo! Office
Operations Support Center
3040 University Avenue, Morgantown WV, 26505
1st floor – Suite #8225 (Room 1255)
Questions: (304) 598-6510